Operations Administrator

Why E. & J. Gallo Winery?
Recognized by Glassdoor as a "Best Place to Work" two years in a row, we couldn't be prouder of our employees. We are the largest family-owned winery in the world with over 100 brands. We are committed to driving innovation, sustainability, and fostering a culture of collaboration. We look forward to having you join the team! Your Talent & Gallo - A Perfect Pairing
The Ranch Winery in St Helena is hiring for an Operations Data Technician, to perform clerical duties supporting timekeeping, supplier payments and data management for assigned region within the North Coast winery operations. Provides excellent customer service to internal and external customers.
What You Will Do:
Verifies data for operations hourly employees daily, in payroll system checking for correct entry, BU confirmation and attendance trends.
Enters absences such as PTO, vacation and sick requests in ADP.
Provides reports and payroll correction forms to Team Leads so that issues can be addressed and corrected by management in a timely manner.
Compiles payroll and production metrics and reports.
Maintains and creates payroll reports and other information system reports as required; checks reports for accuracy and delivers the reports to the requesting team.
Investigates, resolves and processes payment for difficult and complex problems with accounts payable function.
Reviews, researches and resolves past day statements and old invoices with a sense of urgency and tenacity.
Codes, troubleshoots and routes for approvals supplier invoices through Ariba system and workflows.
Works with suppliers on invoice reconciliation.
Participates in establishing coding standards at each winery to match budgets.
Establish and maintain monitoring of monthly invoicing.
Prepares End-of-Year accrual notices.
Maintains water use and waste water information, to include pumps hours, gallons used, gallons disposed.
Maintains data for invoice reconciliation, sanitation and operations reports.
Organizes and maintains department filing system, file correspondence and other records as needed.
Responsible for opening and disbursing department mail and ordering office supplies for the operations team as needed.
What You Will Need:
High school diploma or State-issued equivalency certificate plus 2 years of general clerical or administrative support experience reflecting increasing levels of responsibility OR Bachelor's degree plus general administrative support experience.
Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
High level of attention to detail.
Skilled in writing simple correspondence.
Skilled in adding, subtracting, multiplying and dividing using whole numbers.
Computer skill requirements include: MS Word, MS Excel and Outlook.
Skilled in using discretion when dealing with confidential information.
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