HR Assistant - (Sonoma)

Why E. & J. Gallo Winery?

Recognized by Glassdoor as a "Best Place to Work" two years in a row, we couldn't be prouder of our employees. We are the largest family-owned winery in the world with over 100 brands. We are committed to driving innovation, sustainability, and fostering a culture of collaboration. We look forward to having you join the team! Your Talent & Gallo A Perfect Pairing

As an HR Assistant in Talent Acquisition, you will┬ support the corporate recruiting function for the E. & J. Gallo Winery. Responsible for coordinating the initial phase of the candidate interview process and performing basic administrative functions when candidates are hired.


What You Will Do

  • Schedules candidate interviews using MS Outlook.

  • Provides a positive candidate experience by developing interview agendas; ensures┬ that the hiring manager and the candidate receive all of the appropriate information in┬ advance of the candidate visit.

  • Conducts phone interviews with candidates.

  • Coordinates travel arrangements for out of town candidates; collects and processes┬ candidate expenses.

  • Processes and tracks candidate background checks.

  • Coordinates the scheduling of drug screening and medical/physical examinations;┬ reports results to the appropriate recruiter before the candidate begins employment.

  • Opens job postings in the Pathfinder database and posts to applicable websites.

  • Generates Offers of Employment letters; verifies that the offer letters reflect the agreed terms of hire.

  • Collects and processes all new hire paper work to include the completion of I-9,┬ federal and state tax forms, and other forms required by federal and state guidelines.



What You Will Need

  • High school diploma or State-issued equivalency certificate plus 2 years of┬ administrative assistant/department assistant, department coordinator or customer┬ service experience reflecting increasing levels of responsibility.

  • Skilled in the use of MS Word, MS Excel, and MS PowerPoint at a basic level; MS┬ Outlook at an intermediate level.

  • Experienced in reading and comprehending simple instructions, correspondence, and┬ memos.

  • Experienced in writing simple correspondence and procedures.

  • Skilled in adding, subtracting, multiplying and dividing in all units of measure, using┬ whole numbers, common fractions, and decimals.

What Will Set You Apart

  • Bachelor's degree.

  • Bilingual English and Spanish.

  • Corporate Recruiting Experience.

  • Knowledge of full lifecycle recruiting concepts.

  • Experience managing demands, accepting criticism and constructive feedback, while┬ being extremely adaptable and flexible.

  • Skilled in quickly learning systems, processes, and procedures.

  • Experience handling sensitive and confidential information appropriately.

  • Skilled in reading, comprehending, interpreting and executing simple instructions,┬ short correspondence and memos.

  • Skilled in composing and formatting correspondence, business proposals and┬ presentations.

  • Skilled in adding, subtracting, multiplying and dividing using whole numbers.

  • Experience using cloud-based applicant tracking system, preferably Success Factors.

  • Experience meeting business needs, beating competitors, and operating within┬ financial resource constraints.

Gallo does not sponsor for employment based visas for this position now or in the future.

To view a full job description, please click┬ here.




Equal Opportunity Employer

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